Health and Safety

Drug Free Workplace

Lincoln University as a recipient of federal grant funds, has established this policy in compliance with the Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act amendments of 1989, Public Law 1010-226.

Purpose and Goal
Lincoln University is committed to protecting the safety, health and well-being of all employees, students and other individuals in the workplace. The university recognizes that alcohol abuse and drug use pose a significant threat to the goals of the institution. The drug-free workplace policy balances respect for individuals with the need to maintain an alcohol- and drug-free environment.

Covered Individuals
Any individual who conducts business with Lincoln University, is applying for a position, or is on Lincoln University’s property is covered by the drug- free workplace policy. The policy includes, but is not limited to, employees, students and visitors.

Applicability
The drug-free workplace policy is intended to apply whenever anyone is representing or conducting business for the organization. Therefore, this policy applies during all working hours.

Prohibited Behavior
It is a violation of the drug-free workplace policy to use, possess, sell, trade, and/or offer for sale alcohol, illegal drugs or intoxicants.

Notification of Convictions
Any employee who is convicted of a criminal drug violation in the workplace must notify her/his supervisor in writing within 5 calendar days of the conviction. The university will take appropriate action within thirty days of notification. Federal contracting agencies will be notified when appropriate.

Consequences
One of the goals of the drug-free workplace policy is to encourage employees to voluntarily seek help with alcohol and/or drug problems. If, however, an individual violates the policy, the consequences are serious:

  • In the case of an applicant, if he/she violates the drug-free workplace policy, the offer of employment can be withdrawn. The applicant may not reapply.
  • If an employee violates the policy, he/she will be subject to progressive disciplinary action and may be required to enter rehabilitation. An employee required to enter rehabilitation who fails to successfully complete it and/or repeatedly violates the policy will be terminated from employment.

Nothing in this policy prohibits the employee from being disciplined or discharged for other violations and/or performance problems.

Assistance
Lincoln University recognizes that alcohol and drug abuse and addiction are treatable illnesses. Early intervention and support improve the success of rehabilitation. To this end, Lincoln University offers all employees and their family member’s assistance with alcohol and drug problems through the Employee Assistance Program (EAP). Treatment for alcoholism and/or other drug use disorders may be covered by the employee benefit plan. However, the ultimate financial responsibility for recommended treatment belongs to the employee.

Confidentiality
All information received by the organization through the drug-free workplace program is confidential communication. Access to this information is limited to those who have a legitimate need to know in compliance with relevant laws and management policies.

Shared Responsibility
A safe and productive drug-free workplace is achieved through cooperation and shared responsibility. Both employees and management have important roles to play. All employees are required to not report to work or be subject to duty while their ability to perform job duties is impaired due to on- or off-duty use of alcohol or other drugs. In addition, employees are encouraged to be concerned about working in a safe environment, support fellow workers in seeking help, use the Employee Assistance Program, and report dangerous behavior to their supervisor. It is the supervisor’s responsibility to clearly state consequences of policy violations.

Communication
Communicating the drug-free workplace policy to both supervisors and employees is critical to its success. To ensure all employees are aware of their role in supporting our drug-free workplace policy, all employees will receive a written copy of the policy and are asked to review it annually.

Exception
The distribution, dispensing, possession, or use of alcohol is prohibited on the Lincoln University campus except for those times, places, and purposes approved by the President of the university.

Communicable Disease

A communicable disease (also called a contagious disease) is an infectious disease that is capable of being transmitted from one person to another. The university shall treat any communicable disease that may be contracted by students or employees in the following manner: persons with such diseases will be permitted to work at the university unless the student or employee’s personal physician, campus medical officials, or local/state public health officials declare that the disease represents a substantial risk to the health and safety of other members of the community. In such instances, appropriate measures will be taken to protect the institution and its constituents.

In those instances in which a member of the university community is diagnosed as having a communicable disease, the university will consider all obtainable facts, medical information, and legal advice in determining the appropriate action. A member of the university identified as having a communicable disease will not be barred from working, teaching, attending classes or participating in university-sponsored activities unless the appropriate administrative authorities in consultation with appropriate health officials determine that he/she presents a clear and present danger to the public health.

All such decisions will be made on a case-by-case basis and will consider the individual’s state of health and circumstances. No specific or detailed information concerning the individual patient’s medical condition will be released to the general public. In the event that a personal physician or a local/state health department official determines that an individual’s medical condition represents a public health hazard, proper administrative personnel will be informed on a need-to-know basis. The person’s medical condition should be maintained in strictest confidentiality and disclosed only to governmental authorities or for a medical justification.

The university will make available to eligible persons appropriate clinical services, including testing and counseling, and will make other necessary referrals to health care agencies. This will be done in conjunction with local and state health officials. Health care workers, personal service workers and food service workers employed by the university will follow guidelines issued by the Center for Disease Control for the prevention of communicable diseases. The university is committed to providing a comprehensive educational program concerning communicable diseases.

Clery Act and Crime Reporting

Pursuant to the requirements of the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 U.S.C. § 1092 {f} ) a copy of Lincoln University’s Annual Security Report may be viewed on the Lincoln University website at the Public Safety link. Additionally, annually the employees will be notified of the Clery Act Report through the campus UR email system.

This report includes statistics for the previous three years concerning reported crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Lincoln university; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning sexual assault, and other matters.

Personal Safety

If for any reason you should feel threatened in the workplace, there are precautionary measures you may want to take. The following list is provided for your information and, in some cases, may assist you in avoiding an incident at work.
  • If you have been threatened or believe you are in some danger, REPORT IT IMMEDIATELY.
  • Maintain documentation of events. Keep accurate notes of conversations, counseling sessions, and brief encounters that you find alarming.
  • Avoid, if possible, any adverse personnel actions without a witness present.
  • Do not release your route to and from home and work.
  • Alternate your route to and from home and work.
  • If you are working late, inform Public Safety and lock your office door.
  • Use the Public Safety escort service when you are on campus late at night.

In a hostage situation, threats from intruders, employees, or students remain calm and assure your captors of your intention to cooperate.

In the case of a fire or explosion with smoke present you should exit the building. Do not wait to determine whether the fire alarm is real or not. Do not use the elevator and use the stairwell. Do not re-enter the building. If you receive a bomb threat or phone call, do not touch a suspicious object, notify Public Safety immediately. Do not use cell phones, pagers, two-way radios, etc.

Emergency Preparedness Plan

As a staff employee you should be familiar with and have a working knowledge of the university’s emergency preparedness plan. This plan is to establish emergency/disaster classification and control procedures for Lincoln University and emergency response personnel during periods of an emergency/disaster. Below are the different levels of emergency classification:
  • Level I Emergency is an occurrence that can be handled routinely by one or more departments within the University.
  • Level II Emergency is an occurrence that requires a major response and the significant commitment of resources from several departments within the University, but will still be within the capabilities of the University. (Example: localized flooding, isolated damage to structures, etc.)
  • Level III Emergency is an occurrence that requires an extensive response and commitment of resources from the University and could necessitate requesting outside assistance from the county, city, state and/or federal governments.

As a staff employee, you should be familiar with the procedure for dealing with an emergency situation. Your primary contact for notification is the dispatcher at the Department of Public Safety at (573) 681-5555. The Department of Public Safety will handle the communication channel based on the emergency level. Procedures for dealing with the following emergency situations:
1. Fire Emergencies Involving Chemicals or Hazardous Waste: Call the Department of Public Safety at (573) 681-5555. Give the nature of the emergency and the location. If unable to contact Public Safety, call the Fire Department at 8-911. Set off a fire alarm and evacuate the building. Use a fire extinguisher or fire hose if it is possible to do so without jeopardizing your personal well-being. Report it to your supervisor.

2. Chemical or Biological Spills: Evacuate the area to the extent appropriate and warn fellow workers and supervisors. Call the Department of Public Safety at (573) 681-5555. Note: Do not call state or national chemical emergency numbers without prior authorization from Lincoln University Department of Public Safety, unless the spill is of disaster proportions and immediate contact with LU Public Safety is impossible. Take action to contain the spill if it is possible to do so without jeopardizing personal well-being.

3. Medical Emergencies Involving Chemicals or Hazardous Waste: Seek medical care for the injured person, when the injured person is conscious. If requested by the injured person, call an ambulance (73) 681-5555 or 8-911. Report the medical emergency to Lincoln University Department of Public Safety (573) 681-5555 and to your immediate supervisor.

4. Tornado Warnings: Lincoln University receives tornado watches and warnings from the local television and radio stations. Jefferson City's warning sirens can be heard throughout the campus. If the sirens are activated, students and employees should take immediate shelter in basements or move to interior hallways away from windows. Public Safety officers do not go from building to building giving instructions or coordinating evacuations to safe areas. You must heed the warning independently and move to a safe area on your own. The Jefferson City “all clear” sirens will alert you when it is safe to return.

On the Job Injury

Lincoln University is part of the State of Missouri’s Workers Compensation system. If a Lincoln University employee or a co-worker gets injured on the job, follow these procedures:
  • Report all injuries immediately to the Lincoln University Human Resources Office.
  • Document the time, place, names of witnesses, and nature of the injury in a written report.
  • Unless it is an emergency, do not seek aid without informing the LU Human Resources office before going to authorized medical providers.
  • If it is an emergency, seek initial treatment at the nearest hospital emergency room or medical clinic.
  • Then notify your employer as soon as possible.
  • Notify the hospital or clinic that your injury is a worker’s compensation injury and give the name, address, and telephone number of your employer.
  • If medical treatment is required, you should contact 1-800-624-2354 (or 1-800-735-2966 for the hearing impaired available) 24-hours a day for the name of an authorized medical care provider in your area prior to seeking treatment.
  • You may seek your own medical care with the provider of your choice at your own expense, however;
  • The State of Missouri may not pay for medical treatment if you do not utilize authorized medical providers.

The Human Resource Office will assist in completing the necessary forms for workers compensation.

Employees shall not threaten, intimidate, provoke, interfere, use abusive language, or fight with other employees, supervisors, management and/or customers. Furthermore, employees shall not engage in any behavior that might result in harm or injury to them or others around them including other employees, customer, visitors, or suppliers.

The possession of firearms and other lethal weapons of any type on Lincoln University property at any time are strictly prohibited, except where permitted by appropriate job functions (i.e. public safety offices).

Violence in the Workplace

Acts of violence will not be tolerated. Any instances of violence must be reported to the employee’s supervisor and/or Human Resources. All complaints will be fully investigated.

The University will attempt to promptly respond to any incident or suggestion of violence. Violation of this policy may result in disciplinary action, up to and including immediate discharge. Employees shall not threaten, intimidate, provoke, interfere, use abusive language, or fight with other employees, supervisors, management and/or customers. Furthermore, employees shall not engage in any behavior that might result in harm or injury to them or others around them including other employees, customer, visitors, or suppliers.

The possession of firearms and other lethal weapons of any type on Lincoln University property at any time are strictly prohibited, except where permitted by appropriate job functions (i.e. public safety offices).

Sexual Assault and Victims’ Rights

Employees have the right to have sexual assaults committed against them investigated and adjudicated by the duly constituted criminal and civil authorities of the governmental entity in which the crime occurred and the right to the full and prompt cooperation and assistance of campus personnel in notifying the proper authorities.

Lincoln University officers, administrators and employees that may become victims of campus-related sexual assaults shall be accorded the following rights in addition to any campus disciplinary proceedings:

  • The right to be free from any kind of pressure from campus personnel that victims:
    • not report any crimes committed against them to civil and criminal authorities or to campus law enforcement and disciplinary officials, or
    • report crimes as lesser offenses than the victims perceive them to be.
  • The right to be free from any kind of suggestion that campus sexual assault victims not report, or under-report crimes because: victims are somehow "responsible" for the commission of the crime against them, victims were contributively negligent, or assumed the risk of being assaulted, or by reporting crimes they would incur unwanted personal publicity.
  • The same right to legal assistance, or ability to have others present, in any campus disciplinary proceeding that the institution permits to the accused, and the right to be notified of the outcome of such proceeding.
  • The right to full and prompt cooperation from campus personnel in obtaining, securing, and maintaining evidence (including a medical examination) as may be necessary to the proof of criminal sexual assault in subsequent legal proceedings.
  • The right to be made aware of, and assisted in exercising any options, as provided by state and federal laws or regulations with regard to mandatory testing of sexual assault suspects for communicable diseases and with regard to notification to victims of the results of such testing.
  • The right to counseling from any mental health services previously established by the institution, or by other victim-service entities, or by victims themselves.
  • The right to require that campus personnel take the necessary steps or actions reasonably feasible to prevent any unnecessary or unwanted contact or proximity with alleged assailants, including immediate relocation of the victim to safe and secure alternative work/housing, and transfer of classes if requested by the victim.

Reports may be made by calling the Lincoln University Department of Public Safety at 573-681-5555; by reporting directly to the office, or by reporting to the on-scene officer, if he or she has already

been summoned. If you have reported the assault to another university official, they will assist you in making a report to the campus Public Safety Office, if requested.

No Trespassing

Lincoln University follows the guidelines and procedures outlined in RSMo. Sec. 569.140 concerning a violation of “No Trespass” on a university campus.

A person may be issued a “No Trespass” order when any of the following circumstances exist:

  • The person is not a student, current LU employee, or legitimate visitor;
  • The person was arrested on university property for committing a felony or misdemeanor;
  • The person is found in a university building in violation of university regulations and it is apparent to the officer or other officials that there is intent to commit a crime within the building;
  • The person has exhibited conduct such that the person’s presence on the campus, in the opinion of the officer or other university officials, constitutes a threat to the safety or welfare of the university;
  • The person refuses to produce identification as requested (when under circumstances where an innocent person could reasonably be expected not to refuse), and further investigation and/or assistance from outside agencies may be required to properly identify the person;
  • The person has no legitimate purpose (academic or visitation) for being on campus;
  • The person is causing a disturbance or is disrupting the tranquility of any area of the campus;
  • The person is found in possession of a weapon or explosive;
  • The person is found in possession of alcohol or drugs;
  • The person is a student who has been suspended or expelled.

Both pedestrians and vehicles may be stopped if an officer or other university official suspects that any of the above conditions may exist.

Written notification of “No Trespass” will be given to any person found in violation of this policy. A person may be placed on “No Trespass” for a specific building, area, or the entire university campus. “No Trespass” notices issued by officers will remain in effect for 5 days only. During that time period the notice will be reviewed by the Director of Public Safety. If the director determines the “No Trespass” order should be extended beyond the five-day period, a recommendation will be forwarded to the president or her/his designee. A “No Trespass” order of five days can be extended up to a period of one year or longer, if approved by the president. If the order is approved, a registered notification will be sent to the individual being denied access to the campus or its buildings. (The complete written notice procedure is available from the Department of Public Safety.)

When issuing a notice of “No Trespass,” officers shall act with as much restraint and courtesy towards the person stopped as that person will allow. Officers and other university administrators may exercise this authority in any place where they have a right to be pursuant to their official job and duties.

Juveniles will be given notice of “No Trespass” through the Prenger Family Services Juvenile Center. Juveniles found on campus in violation of “No Trespass” will be turned over to the juvenile authorities immediately.

Any person given written notice of “No Trespass” may appeal in writing within seventy-two hours of the notice being issued. All appeals will be addressed to the president of the university who will either deny or approve the appeal. The president may also refer appeals to the vice president with primary interest in the case. For example: A person given a “No Trespass” notice in a residence hall area would appeal through the vice president for Student Affairs.

Animals on Campus

The Department of Public Safety enforces all Jefferson City ordinances regarding animals. Animal owners are expected to abide by city ordinances while on campus. In addition, the following policies regarding animals are in effect:

1. All pets must be leashed and under the control of an adult. Except for animals trained to assist persons with disabilities, all pets which are unleashed or leashed and unattended on university property is subject to impoundment.

2. Pets on a leash and under the control of a responsible person are permitted on university grounds but are not permitted within university buildings, at the stadium, or around groups of people. A loose pet trailing a leash, or one tied to a fixed object, is not considered under the control of a responsible person.

3. Except for animals trained to assist persons with disabilities and animals in use in university facilities for official research, classroom, or observation purposes, dogs and other pets are not permitted within a university owned or leased building. Any pet found within a university owned or leased building may be impounded.

4. Impounded dogs or other pets may be reclaimed by the owner at the Jefferson City Animal Shelter upon payment in full of all costs incurred as a result of the impoundment, including any veterinary expenses.

5. Pets left unattended in motor vehicles on university property are subject to the same rules and regulations if they become a nuisance or if the welfare of the animal(s) is threatened.

Tobacco Free Campus

Added, May 15, 2012
Lincoln University strives to present a healthy, safe and clean campus environment for its students, employees and visitors. For this reason, use of any tobacco product, including but not limited to cigarettes, smokeless tobacco, and e-cigarettes is prohibited on campus. This policy applies to all buildings on and off the main campus whether owned or leased by Lincoln University, university vehicles, open-air spaces and common areas.

Timeline:
Present to August 16, 2012: Educate the Lincoln community about the tobacco policy.
August 16, 2012: Seek voluntary compliance and continue with education efforts.
January 2013: Enforcement of the tobacco policy begins.

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